I have attended many events recognizing the contributions of volunteers. After the meal when the volunteers have settled down with their second or third cup of coffee, the chief executive starts out saying, “I want to thank you for….” And I think, if he/she wants to thank them, just do it. You want to? When? I thought it was now. Rather than “wanting” to do it, be more forthright.
If you ever have a chance to thank volunteers, here’s a template for what you could say:
“Welcome to this special time of recognizing your gifts to our organization. You gave your time and your talents. You could have been doing something you love to do — being with family, or friends, or spending time with your favorite leisure activity.
“You could have contributed your talents to another organization. We thank you for your contributions of both time and talent. You have made a difference in achieving our purpose. I hope you have made new friends.
“We appreciate your contributions and we are honored that you have contributed them to us. Thank you. (If I haven’t used the following with them at previous events, I end or sometimes begin with this exercise.)
“I notice you still have a coffee cup. Will try an experiment with me? Will you try to pick it up? They, of course, pick it up. And I observe, “No, you didn’t try. You did it. That’s who you are. You are “do-ers — achievers.” Remember when someone asked you to attend a meeting, and you said, “I’ll try.” It’s not a commitment. It’s saying maybe so, maybe not. They can’t count on you.”
But we’ve been able to count on you. Thank you.”